Booking Hero

Every call.
Booked.
Synced.
Confirmed.

An AI agent answers booking calls 24/7, finds the right slot in your calendar, books it, and sends the reminders. No more phone tag, no more lost bookings.

24/7 booking Google Calendar sync Automatic reminders
Modern consultation workspace with calendar dashboard
Incoming call · AI
Lisa Park
"I'd like to book a consultation next week"
Booked · APT-1247
Wed Mar 25 · 10:00 · Synced
SMS to client
Lisa, your appointment is set for Wed 10:00. Reminder will follow.
Booking Credibility - Staffify AI
Modern open-plan professional team workspace

Built with service businesses.
For service businesses.

Every workflow tested with consultancies, clinics, salons, and professional service teams running hundreds of bookings a week.

Booking Problem - Staffify AI
The cost of phone tag

Three numbers your
calendar is leaking.

01 - After-hours bookings
40%

Stop sending 40% of bookings to voicemail.

40% of booking calls come in outside business hours. Without an AI agent, those slots stay empty and customers book your competitor who happened to pick up.

Service business call data, 2026
02 - Phone tag
3.2calls

Stop the 3.2 calls to confirm one booking.

Average back-and-forth before a single appointment is locked in. Voicemail, callback, missed-again, callback. AI checks availability live and confirms in one call, never plays phone tag.

Booking workflow study, EU SMB, 2026
03 - No-shows
18%

Stop the 18% no-show rate.

When reminders are manual or forgotten, no-shows hit 18% of slots. Automated 24h and 1h reminders drop that to under 5%. Empty chairs cost more than ever.

No-show benchmark, service industries, 2026
A day with Staffify - Booking
A Thursday at your business

From inbound call to booked appointment.
Phone tag, gone.

19:42

A customer calls. AI picks up.

Lisa Park calls after hours to book a consultation for next week. Your AI agent answers in your company's voice, greets her warmly, and asks what she needs.

Incoming call · AI
Lisa Park
"I'd like to book a consultation next week..."
19:43

Days checked. Options offered.

AI runs check_days_availability, finds openings on Tuesday, Wednesday, and Thursday. Reads the three options to Lisa naturally, no wall of slots, no form to fill.

3 days open next week
Tue Mar 24 · Wed Mar 25 · Thu Mar 26
19:43

Time confirmed. Slot reserved.

Lisa picks Wednesday morning. AI runs check_availability for that day, offers 09:30, 10:00, or 11:00. Lisa picks 10:00. Slot locked with a row-level lock, no double-booking possible.

Reserved

Wed Mar 25 · 10:00 · 30 min · Locked

19:44

Booked. Synced to Google Calendar.

AI calls book_appointment with Lisa's name and email. APT-1247 created in your calendar, pushed to the assigned employee's Google Calendar via OAuth. Lisa hears the confirmation read back.

APT-1247 booked
Lisa Park · Wed 10:00 · Synced to Google Calendar
Tue 10:00

24-hour reminder sent.

The day before, the reminder cron fires. Email reminder lands in Lisa's inbox. She gets a calendar invite link and the option to reschedule or cancel directly.

APT-1247 Reminded
24h
Email · Reschedule link · Calendar invite
Wed 10:00

Lisa shows up. Slot filled.

Wednesday morning, Lisa arrives on time. Status auto-flips to "completed" after the appointment. No-show prevented. Calendar stays full, your day stays predictable.

APT-1247 Completed
On time
Lisa Park · Wed 10:00 · No-show prevented
AI Calls Deep Dive - Booking
AI Booking Agent

A booking agent that fills your calendar.

Trained on real booking calls. Checks availability live, books the slot, syncs to Google Calendar, and sends the reminders. The whole flow in one conversation.

Tap to hear a real call
00:00 / 00:36

Two-layer availability.

Asks "which day next week?" before "what time?". Customers get a natural conversation, not a wall of slots. AI narrows the calendar with them.

Books straight into Google Calendar.

Syncs both ways: reads busy slots, writes new bookings back via OAuth. Your team sees one calendar, no double-entry, no clashing.

Recognizes returning clients.

Voice ID and phone match. Returning clients are greeted by name, skip the verification dance, and lookup_appointment fetches their upcoming bookings instantly.

Reschedule & cancel in one call.

Customers ask to move or cancel. AI checks your policy (minimum notice, buffer), finds a new slot, and updates the calendar. Zero email link clicking.

Calendar Dashboard - Booking - Staffify AI
Calendar Dashboard

Your calendar.
Filled while you sleep.

Every booking the AI takes lands in your dashboard. Color-coded by status, synced to Google Calendar, ready for your day. Open it with coffee, not anxiety.

One source of truth. Bookings made by AI, by your team, or via Google Calendar all land in the same view.
Race-safe booking. Row-level locks during slot reservation. No double-booking, ever.
Calendar groups. Multiple employees can share availability. Bookings route to whoever is free.
Reminders on autopilot. 24h and 1h emails sent automatically. No-show rate drops under 5%.
Talk to us
Wed Mar 25
Today's appointments
6 booked · 1 added overnight by AI
08:30Done
Tom Jansen
Intake · 30 min
10:00Now
Lisa Park NEW
Consultation · Booked by AI 19:44
11:00Next
Marie Bakker
Follow-up · 30 min
13:30PM
Mike Wilson
Intake · Reminder sent
15:00PM
Anna de Wit
Strategy session · 60 min
3 more slots free today
AI is taking calls right now
One customer file. Every channel. - Booking
One customer file

Every channel meets in one place.

Phone, WhatsApp, webchat. Whichever way a customer reaches you, the conversation lands in the same contact file. Your team walks in already knowing the story, and every follow-up is one tap away.

Every channel included
Phone WhatsApp Webchat Email SMS
Customer calls

AI Phone

Answers every customer call, 24/7.

Books any service straight into your calendar. Never miss a lead to a busy line.

Customer messages

WhatsApp Agent

Reads every customer message.

Voice notes, photos and PDFs, all understood. Replies in twelve languages from your business number.

Customer records

Smart CRM

Files every customer contact.

Every call, chat and message lands in one customer record. Zero manual entry.

Pricing - Booking - Staffify AI
What you pay

One price. Everything your calendar needs.

Built for solo professionals, mid-size teams, and service businesses running hundreds of bookings a week.
No setup fees, no surprises.

99/4weeks

€99 in credits per 4 weeks. Spend them across calls, SMS, email, and chat. Whatever your bookings need.

What's included

AI booking agent 24/7 on phone with live calendar checks
Google Calendar sync via OAuth, two-way, race-safe
Reschedule & cancel handled on the same call, no link clicking
Auto reminders at 24h and 1h, email or SMS
Calendar groups for shared availability across multiple employees
Full transcript & audit trail, AES-256 encrypted PII, EU-hosted
Onboarding within 1 week with your business hours and policies

How credits are spent

AI call minutes €0.23/min
Chat messages €0.03/msg
SMS confirmations €0.14/SMS (EU)
Email AI reply €0.10/email
IVR, queue, and transfer €0.05/min
Extra phone number €5/4weeks
Cancel anytime Overage invoiced end of month Billed per 4 weeks

Ready to Transform
Your Customer Journey

See how Staffify handles your customer journey